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This Handbook is a general guide to the University of Chicago Department of English Language and Literature PhD graduate program. It covers a wide variety of topics for students during their career here. It also serves as an authoritative description of the program requirements and of the Department’s policies and procedures. If the Handbook does not answer specific questions, please consult the Department Coordinator or the Director of Graduate Studies.
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The Department of English is a community of students and scholars whose members abide by a code of professional ethics. The Department community values the creative and analytical ability of its members and also recognizes that the collecting and coordinating of information is a fundamental process of learning and scholarship. Its members therefore are obliged to acknowledge ideas and words derived from others (see MLA Handbook); undocumented statements are assumed to be the individual's own contribution. On examinations, students are under obligation neither to receive nor to give assistance to others. Should this code be violated, the Chair will appoint an ad hoc committee of three (two faculty members and one student) to ascertain the facts and to make disciplinary recommendations in accord with University policy.
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(Please use this as a rough guide, exact dates are subject to change.)
Autumn
- September, 2nd week—first-year retreat, Division-wide new student orientation
- September, 3rd week—student advising occurs one week prior to the start of classes and leads to paper form registration, which is required for all students
- September, 4th week—classes begin, applications for getting a degree this quarter (PhD or MA) are due, and the Chair's reception is held
- October, 2nd week—add/drop registration period ends
- October, 3rd week—call for Tillotson Travel Award applications
- November, 2nd week—first call for teaching applications for second- and third-year students; students should begin to schedule appointments with faculty for advising in December
- November, 3rd week—first call for applications for dissertation-year fellowships
- December, 1st week—students meet with faculty advisers and register for winter quarter courses, the quarter ends
Winter
- January, 1st week—students register for courses, the quarter begins, applications for degree (PhD or MA) this quarter are due, continuing financial aid applications are due to Dean of Students office, and the deadline for teaching applications passes
- January, 2nd week—add/drop registration period ends
- March, 1st week—call for Tillotson Travel Award applications
- March, 2nd week—the call for Maramarco Summer Research award applications is sent, advising for course registration occurs, and teaching awards are announced
Spring
- March, 4th week—deadline for dissertation-year fellowship applications
- April, 2nd week—award recommendations for Hannah Gray fellowships are announced, Department Open House for prospective students is scheduled to occur
- April, 3rd week—the quarter begins, applications for degree (PhD or MA) in this quarter are due, and add/drop registration period ends
- June, 1st week—year-end party is held, registration for those who wish to enroll for summer quarter occurs, and dissertation-year awards are announced
- June, 2nd week—summer quarter begins, applications for degree (MA or PhD) this quarter are due
Summer
- August—graduate review process
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First Year
- Enroll in autumn PhD Colloquium
- Take at least six courses for letter grades, write two seminar-length papers
- Attend departmental lectures, workshops, and also Graduate Student Policy Committee and Department of English Association for Students of Color social events
- Meet with faculty adviser each quarter
- Consider applying for Tillotson Travel Award
- Apply to have financial aid package continued
- Consider fulfilling department language requirement during summer quarter
Second Year
- Take at least six courses for letter grades, write two seminar-length papers (students entering with MA degree must take two courses sometime during the year)
- Apply for teaching positions for your third year
- Apply to have financial aid package continued
- Meet with faculty adviser each quarter
- Attend departmental lectures
Third Year
- Enroll in autumn PhD Pedagogy colloquium
- Begin teaching obligations
- Take qualifying oral fields examination in the spring quarter or seek permission from the Director of Graduate Studies to delay the exam until early autumn quarter of your fourth year
- Apply to have financial aid package continued
- Form dissertation committee
- Meet with faculty adviser autumn and spring quarters
- Schedule first annual meeting with dissertation committee
Fourth Year
- Schedule proposal submission date
- Continue with teaching obligations
- Apply to have financial aid package continued
- Hold annual meeting with faculty advisers
Fifth Year
- Continue with/conclude teaching obligations
- Hold annual meeting with faculty advisers
- Apply for dissertation-year fellowships (if necessary)
- Schedule dissertation defense date (possibly)
- Complete and defend dissertation (possibly)
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